Executive Business Administrator

Logistics, Sales & Operations · HR & Admin · Office Administration · Executive Assistance · Administrative Support

In short

Microsoft is seeking an Executive Business Administrator to provide comprehensive support to the EVP & Chief Customer Officer. This hybrid role requires exceptional organizational and communication skills to manage complex scheduling, coordinate executive engagements and travel, and ensure seamless operational excellence within a fast-paced, customer-focused environment.

Responsibilities

Partner with Lead Executive Assistant, Chief of Staff, and leadership team to support executive priorities and ensure operational excellence.
Proactively manage and coordinate complex, high-volume scheduling, focusing on strategic business priorities and customer engagements.
Coordinate customer meetings and executive engagements, including scheduling, attendee management, and logistics.
Optimize executive time management and ensure seamless execution of calendar commitments.
Support leadership rhythms, business reviews, customer engagements, and field events.
Plan and coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and visa applications.
Develop and manage detailed executive travel itineraries.
Prepare, reconcile, and process business expenses in compliance with company policies.
Support office operations during periods of increased business demand and organizational initiatives.
Collaborate with executive assistants, business administrators, and business support teams across Microsoft.
Support team meetings, leadership offsites, employee events, and organizational activities.
Maintain strict confidentiality and exercise sound judgment when handling sensitive information.

Requirements

5+ years Administrative, Business Support, or customer service experience with emphasis on scheduling meetings/events, travel management, and administration for executive/upper level management.

Desired Qualifications

Bachelor's Degree in Business Administration, Human Resources, Marketing, Communications, Psychology, Sociology, or equivalent experience.
2+ years experience serving as mentor to others.
3+ years experience reviewing and managing administrative budgets.
5+ years of experience supporting senior executives in a fast-paced, complex business environment.
Demonstrated experience managing complex executive calendars, competing priorities, and high-visibility engagements.
Experience coordinating domestic and international travel, including executive itineraries, transportation logistics, and expense management.
Proven ability to partner effectively with executive assistants, Chiefs of Staff, leadership teams, and cross-functional stakeholders.
Experience supporting global teams and working across multiple time zones.
Advanced proficiency with Microsoft productivity tools (Outlook, Word, Excel, PowerPoint, Teams, OneNote, SharePoint).
Experience supporting executives within sales, customer success, field operations, customer engagement, or commercial business organizations.
Solid ability to anticipate needs, solve problems proactively, and adapt quickly to changing business requirements.
Exceptional organizational skills and attention to detail.
Outstanding verbal and written communication skills.
Solid interpersonal and collaboration skills.
Demonstrated professionalism, discretion, and integrity when handling confidential information.
Experience with corporate travel, executive event planning, and customer-facing engagement logistics.
Familiarity with internal business systems such as expense management, travel, procurement, employee systems, and organizational management tools.

Benefits

Base pay range: USD $31.49 - $51.97 per hour (US).
Base pay range in SF Bay Area and NYC: USD $42.93 - $59.33 per hour.
Eligibility for benefits and other compensation.
Opportunity to work in a customer-focused environment driving business growth.
Collaborative team environment with opportunities for professional development.
Access to internal business systems for expense management, travel, and procurement.

Skills

Microsoft OutlookMicrosoft ExcelMicrosoft PowerPointMicrosoft WordMicrosoft TeamsMicrosoft OneNoteMicrosoft SharePoint

#Administration#Business Support#Executive Support#Scheduling#Travel Management#Expense Management#Calendar Management#Customer Engagement

About Microsoft

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Every company has a mission. What's ours? To empower every person and every organization to achieve more. We believe technology can and should be a force for good and that meaningful innovation contributes to a brighter world in the future and today. Our culture doesn’t just encourage curiosity; it embraces it. Each day we make progress together by showing up as our authentic selves. We show up with a learn-it-all mentality. We show up cheering on others, knowing their success doesn't diminish our own. We show up every day open to learning our own biases, changing our behavior, and inviting…

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Company

Microsoft

Job Posted

3 weeks ago

Employment Type

Full Time

Work mode

Hybrid

Salary

US$31.49–51.97 / hr

Experience Level

Senior

Locations

United States

Qualification

Bachelor

Applicants

Be an early applicant

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