Executive Assistant

Logistics, Sales & Operations · HR & Admin · Office Administration

In short

As the Executive Assistant, you will provide proactive executive, administrative, and operational support to the General Manager and leadership team, serving as the administrative hub for NTE Headquarters. This role involves managing calendars, coordinating meetings and communications, overseeing office operations, and handling vendor and asset administration.

Responsibilities

Manage executive calendars, meetings, travel, expenses, agendas, presentations, reports, and leadership communications.
Coordinate leadership meetings, document decisions, track action items, and ensure follow-through on priorities.
Anticipate leadership needs and proactively resolve scheduling, logistical, and administrative challenges.
Serve as the primary point of contact for visitors, customers, candidates, vendors, and business partners.
Manage reception, visitor registration, conference room readiness, office hospitality, mail, deliveries, supplies, and workplace coordination.
Support employee meetings, leadership events, business functions, and special company events.
Coordinate leadership communications and support effective information flow across internal and external stakeholders.
Build professional working relationships with employees, leaders, customers, vendors, and business partners.
Maintain accurate, organized, and confidential records and documentation.
Maintain organized vendor agreements, contracts, lease documents, service agreements, and business records.
Monitor renewals, expiration dates, compliance requirements, and document retention schedules.
Coordinate vendor support for facilities, office services, equipment leasing, supplies, marketing, and other business operations.
Administer company cell phone and fuel card programs, including assignments, replacements, onboarding, offboarding, inventory, and compliance tracking.
Maintain organizational charts, emergency contacts, meeting records, shared drive structures, and administrative documentation.
Support audits, compliance initiatives, and document retention requirements.
Support strategic initiatives and special projects through research, planning, coordination, and preparation of materials.
Track progress, milestones, deliverables, action plans, and accountability for key business priorities.
Identify opportunities to improve administrative processes, operational efficiency, and organizational effectiveness.
Develop and maintain administrative procedures, best practices, and consistent ways of working.
Handle sensitive business and personnel information with professionalism, discretion, and confidentiality.

Requirements

Associate’s degree in business administration or a related field, or equivalent work experience.
Minimum of 5 years of experience in an executive assistant, administrative, office management, or leadership support role.
Proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, Excel, Teams, SharePoint, and OneDrive.
Strong organization, planning, time management, follow-up, and project coordination skills.
Excellent written, verbal, interpersonal, and stakeholder communication skills.
Ability to manage confidential information, exercise sound judgment, and maintain professionalism under changing priorities.
Experience coordinating complex domestic and international travel arrangements.
Proactive, detail-oriented, and solution-focused approach to supporting leaders and business operations.

Desired Qualifications

Experience supporting senior leaders or executive-level management preferred.

Benefits

A culture built on trust, accountability, and collaboration
Opportunities for professional growth and career advancement
An innovative, forward-thinking work environment
Competitive compensation and benefits package
Comprehensive health and wellness programs
A workplace committed to inclusion, safety, and employee well-being

Skills

Microsoft Office SuiteOutlookWordPowerPointExcelMicrosoft TeamsSharePointOneDrive

#administration#executive support#office operations#vendor management#records administration#project support#process improvement#confidentiality

About Atlas Copco Group

Atlas Copco Group enables technology that transforms the future. We innovate to develop products, services and solutions that are key to our customers’ success. Our four business areas offer compressed air and vacuum solutions, energy solutions, dewatering and industrial pumps, industrial power tools and assembly and machine vision solutions. In 2025, the Group had revenues of BSEK 168, and at year end about 56 000 employees.

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