Assistant to VP

Logistics, Sales & Operations · HR & Admin · Administrative Support · Office Administration · Executive Assistance

In short

Qualcomm is seeking an organized and proactive Assistant to VP to support the Vice President of Communications and their dynamic team in San Diego, CA. This role involves extensive calendar management, travel coordination, expense reporting, event planning, and maintaining a high level of confidentiality in a fast-paced marketing and business environment.

Responsibilities

Manage Vice President's calendar, appointments, and resolve scheduling conflicts.
Organize and coordinate internal and external meetings, managing detailed logistics.
Develop agendas and facilitate meeting notes and action items.
Manage executive-level contacts and create travel plans for VP's and Directors.
Process expense reports, obtain foreign visas, and review corporate cards.
Organize team events, luncheons, and support internal/external event logistics.
Prepare communications, presentations, and facilitate large group meetings.
Develop professional relationships with internal and external stakeholders.
Manage ordering of office supplies and support operational programs.
Provide back-up administrative support and maintain discretion of confidential information.

Requirements

Bachelor's degree and 4+ years of Administrative Assistant or related work experience, OR Associate's degree and 6+ years of experience, OR High School Diploma/equivalent and 8+ years of experience.
Expert knowledge of Outlook, Teams, Word, Excel & PowerPoint.
Minimum 7 years experience in administrative support for an executive leader.
Minimum 4 years experience managing calendar, travel, expense reporting, and event logistics for executive/Vice President level staff.
Global travel experience required.
Demonstrated expertise in executive-level communication and advanced presentation development skills.
Experience providing administrative support within a large corporate environment.
Post-secondary education/coursework in marketing, communications or business is preferred.
Ability to work in a fast-paced marketing and business environment.
Must be able to maintain a high level of confidentiality.

Desired Qualifications

Ideal candidate strives for organization, is detail oriented, proactive, demonstrates problem solving, able to deal with ambiguity and an effective communicator.
Interested in being a partner to help manage and lead a large team, playing a central role in crafting and nurturing culture, leading on some key processes, and supporting key moments in time, namely events.
Willing to represent the team at large when interfacing with external agencies, vendors, and company visitors.
Ability to work flexible work hours as needed.

Benefits

Competitive annual discretionary bonus program.
Opportunity for annual RSU grants.
Highly competitive benefits package designed to support your success at work, at home, and at play.
Opportunity to help set the tone and environment of a dynamic team.
Will be a very important part of the team, building the best of what is next to come at Qualcomm.

Skills

OutlookMicrosoft TeamsMicrosoft WordMicrosoft ExcelMicrosoft PowerPointCalendar ManagementExpense ReportingEvent LogisticsBudgetingAdministrative Support

#Administrative Support#Executive Assistant#VP Support#Calendar Management#Travel Coordination#Event Planning#Budget Management#Confidentiality#Microsoft Office Suite#Qualcomm