Executive Business Administrator

Logistics, Sales & Operations · HR & Admin · Office Administration · Executive Assistance · Administrative Support

In short

Microsoft is seeking an Executive Business Administrator to provide comprehensive support to senior leaders. This hybrid, full-time role involves strategic calendar management, complex event coordination, project ownership, and facilitating cross-functional collaboration. The ideal candidate possesses strong organizational skills, discretion, and a team-first mindset.

Responsibilities

Provide strategic calendar management and time planning support for executives, aligning with their preferences and business priorities.
Manage meeting logistics, including preparation, material gathering, and troubleshooting AV/technical issues.
Act as a liaison between executives and teams, gathering information and distributing communications.
Coordinate and manage end-to-end event logistics, including supplier and business relationships.
Lead by example within the Business Support community, influencing others and maintaining a professional attitude.
Oversee multiple projects with varying deadlines, ensuring operational excellence and driving stakeholder accountability.
Manage expense reporting, purchase orders, and financial documentation in partnership with Finance.
Implement and maintain the rhythm of business (ROB) for the leader, creating and adjusting plans accordingly.
Facilitate team experience activities, recruitment efforts, onboarding/offboarding processes, and headcount management.
Manage travel arrangements and create detailed itineraries for executives and groups.
Ensure compliance with relevant travel policies and tax tools.

Requirements

5+ years of administrative, business support, or customer service experience.
Experience with scheduling meetings/events, travel management, and administration for executive/upper-level management.
Ability to thrive working independently and collaboratively in a fast-paced, evolving environment.
Proven organizational and communication skills.
Sound judgment, discretion, and attention to detail.
A team-first mindset and willingness to step in where required.

Desired Qualifications

Bachelor's Degree in a relevant field (e.g., Business Administration, Human Resources, Marketing, Communications, Psychology, Sociology) OR equivalent experience.
2+ years of experience serving as a mentor to others.
3+ years of experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

Benefits

The typical base pay range for this role across the U.S. is USD $31.49 - $51.97 per hour.
In the San Francisco Bay area and New York City metropolitan area, the base pay range is USD $42.93 - $59.33 per hour.
Certain roles may be eligible for benefits and other compensation.

#administrative#business support#executive support#scheduling#travel management#event coordination#project management#resource management#team management#Microsoft

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