Administrative Assistant

Logistics, Sales & Operations · HR & Admin · Office Administration · Administrative Support

In short

Autoliv is seeking an Administrative Assistant to provide primary administrative support to the Purchasing team and assist other functional leaders. Responsibilities include managing calendars, preparing reports, processing expenses, and supporting team communications. The role requires an Associate's degree or equivalent experience, with at least 3 years of assistant experience and advanced proficiency in Microsoft Office.

Responsibilities

Provide day-to-day administrative support to Purchasing leaders and team members, ensuring efficient coordination of departmental activities and priorities.
Manage calendars, schedules, meetings, and travel arrangements, including supplier visits, workshops, events, and lodging logistics.
Prepare and maintain reports, presentations, agendas, correspondence, and meeting materials to support business operations and decision-making.
Process expense reports, purchase requests, invoices, and approval workflows while maintaining accurate records and documentation.
Support team communications, onboarding activities, employee recognition programs, and the organization of shared files, records, and departmental information.

Requirements

Associate’s degree in Business Administration or a related field preferred, or equivalent combination of education and experience.
Minimum of 3 years of administrative or executive assistant experience supporting leaders and cross-functional teams in a professional environment.
Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
Proven experience coordinating calendars, meetings, travel arrangements, expense reporting, purchasing activities, and event logistics.
Strong organizational, recordkeeping, and communication skills, with the ability to prepare professional documentation, manage multiple priorities, and maintain confidentiality.

Benefits

Attractive compensation package
Flexible Options (Monday to Thursdays at Office, Fridays from Home)
Recognition awards, company events, family events, university discount options and many more perks.
Gender Pay Equality

Skills

Microsoft OfficeOutlookWordExcelPowerPointTeams

#purchasing#administrative support#microsoft office#calendar management#travel arrangements#expense reports#invoice processing#onboarding#recordkeeping#confidentiality

About Autoliv

Autoliv, Inc. is the worldwide leader in automotive safety systems. We develop, manufacture and market protective systems, such as airbags, seatbelts, steering wheels and pedestrian protection systems for all major automotive manufacturers in the world. Our products save 37,000 lives and prevent 450,000 injuries each year. Our ~65,000 employees in 25 countries are passionate about our vision of Saving More Lives and quality is at the heart of everything we do. We have 13 technical centers, with 20 test tracks. In the world of automotive occupant safety, we were the first to introduce the two-…

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