Administrative Assistant, Senior
Logistics, Sales & Operations · HR & Admin · Administrative Support · Office Administration
In short
This role provides advanced administrative support to a Director or above, requiring proficiency in Microsoft Office Suite and experience in a global, matrixed organization. Responsibilities include managing complex calendars, coordinating travel, arranging meetings, and improving administrative efficiencies.
Responsibilities
- Provides moderately complex and advanced administrative assistance to a Director, Sr. Director, or above.
- Guides team on departmental/company policies and procedures.
- Compiles information and prepares correspondences, reports, spreadsheets, and presentations.
- Manages advanced calendar needs for multiple directors, prioritizing their time and resources.
- Completes various office tasks like iProc creation, Pcard usage, expense reporting, and shipping arrangements.
- Coordinates advanced domestic and international travel, including understanding of visas and expense reconciliation.
- Answers, screens, routes, and responds to internal and external emails.
- Arranges and coordinates complex meetings, luncheons, conferences, and team building events.
- Seeks creative ways to improve administrative efficiencies and identifies solutions.
Requirements
- Bachelor's degree OR Associate's degree and 2+ years of Administrative Assistant or related work experience OR High School Diploma or equivalent and 4+ years of Administrative Assistant or related work experience.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Proficiency in shared file services (SharePoint, MS Teams, OneDrive, etc.).
- Professional and ethical judgment for critical or confidential matters.
- Ability to work independently with minimal supervision.
- Verbal and written communication skills.
- Basic negotiation, influence, and tact.
Desired Qualifications
- 1+ year of work experience in a role requiring interaction with senior leadership (e.g., Director level and above).
- 1+ year of experience working in a global, matrixed organization.
Benefits
- Qualcomm is an equal opportunity employer.
- Qualcomm is committed to providing an accessible process for individuals with disabilities.
- Reasonable accommodations will be provided to support individuals with disabilities to be able participate in the hiring process.
- Qualcomm is committed to making our workplace accessible for individuals with disabilities.
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Company
Qualcomm
Job Posted
1 month ago
Employment Type
Full Time
WorkMode
On Site
Experience Level
Senior
Locations
Noida, India
Qualification
Bachelor, Diploma, No Formal Education
Applicants
Be an early applicant