Office Administrator for our office in Matosinhos
Logistics, Sales & Operations · HR & Admin · Office Administration · Administrative Support
In short
Transcom is seeking an Office Administrator for its Matosinhos, Portugal office. This full-time, on-site role involves managing material resources, overseeing budgets and billing, and ensuring workplace maintenance. The ideal candidate will have C1+ proficiency in Portuguese and English and experience in administrative management.
Responsibilities
- Manage office supplies by requesting quotes, managing the Expenses Committee, and reviewing invoices.
- Monitor the cleaning company’s performance and report issues.
- Collaborate with the maintenance company for preventive actions and implementation.
- Monitor and manage inventory for daily operations.
- Assist in organizing team-building activities, including planning meals and events, and managing gift cards.
- Manage administrative aspects of the invoicing process in coordination with the Finance Department.
- Provide administrative support to other sites in the region, including travel.
Requirements
- Professional working proficiency (C1+) in Portuguese and English.
- Proficiency with Microsoft Office Suite applications.
- Maintain motivation and a positive attitude in high-pressure situations.
- Flexibility to work from offices in Matosinhos and travel to Braga once per week.
- Previous experience in a similar role, including administrative management, liaising with suppliers, budget control, and billing.
Desired Qualifications
- Bachelor’s degree or equivalent in Business Administration or Business Sciences is not mandatory.
- Experience in the contact center industry is a plus.
Benefits
- International and inclusive environment.
- Modern and comfortable office with relaxing break spaces.
- Competitive compensation and benefits package based on experience.
- Corporate benefits and discounts.
#administrative#office management#budgeting#billing#supplier management#customer experience#contact center
Company
Transcom
Job Posted
1 month ago
Employment Type
Full Time
WorkMode
On Site
Experience Level
Mid-Senior
Locations
Matosinhos, Portugal
Qualification
Bachelor
Applicants
Be an early applicant