Executive Assistant (Maternity Cover)

Logistics, Sales & Operations · HR & Admin · Office Administration · Executive Assistance · Administrative Support

In short

Wir suchen eine/n erfahrene/n und proaktive/n Mitarbeiter/in für die Position als Executive Assistant (befristete Vertretung). Diese ist eine Vollzeitstelle, die von zu Hause aus in Großbritannien ausgeübt wird und die Möglichkeit bietet, eng mit leitenden Angestellten eines internationalen Unternehmens zusammenzuarbeiten und strategische Initiativen, Führungsmeetings, Veranstaltungen und den operativen Betrieb der Geschäftsleitung zu unterstützen.

Responsibilities

Provide high-level executive support to senior leaders.
Manage complex and ever-changing diaries, coordinating meetings across multiple time zones and balancing competing priorities.
Proactively manage communications, correspondence, actions, and follow-ups.
Handle confidential and sensitive information with professionalism and discretion.
Prepare presentations, reports, meeting materials, and executive communications.
Coordinate extensive domestic and international travel arrangements, including flights, accommodation, transport, itineraries, and travel documentation.
Support frequent business travel requirements, adapting plans quickly where priorities change.
Manage travel-related administration and expense reporting.
Ensure seamless coordination of meetings and events both virtually and in person.
Support and coordinate activities for senior leadership teams.
Organise virtual and face-to-face leadership meetings, workshops, and events.
Prepare agendas, meeting packs, minutes, action logs, and follow-up communications.
Track actions and deadlines to ensure priorities remain on schedule.
Provide administrative support for key business projects and initiatives.
Draft, proofread, and distribute professional communications.
Coordinate internal events and leadership activities.
Maintain documentation, records, and collaboration platforms.
Support planning activities and business initiatives as required.
Build strong working relationships with stakeholders across the business.

Requirements

Previous experience providing executive or senior-level administrative support.
Exceptional organisational and prioritisation skills.
Strong communication and stakeholder management abilities.
The ability to work independently and manage multiple priorities simultaneously.
Excellent attention to detail and problem-solving skills.
Experience coordinating complex travel arrangements and leadership meetings.
Strong Microsoft 365 skills, including Outlook, Teams, PowerPoint, Word, and Excel.
A professional, adaptable, and collaborative approach.
Full UK driving licence.
Eligible to work in the UK.

Desired Qualifications

Occasional UK and international travel, typically on a quarterly basis, to support leadership meetings and events.
Travel may occasionally require overnight stays and, on rare occasions, weekend travel for international commitments.

Benefits

Work in a dynamic, collaborative environment.
Support business objectives and contribute to the success of the business.
Opportunity to work closely with senior stakeholders across an international business.
Support strategic initiatives, leadership meetings, events, and executive operations.

Skills

Microsoft 365OutlookTeamsPowerPointWordExcel

#Executive Assistant#Maternity Cover#Temporary#Remote#UK Based#Senior Leaders#Diary Management#Travel Coordination#Meeting Coordination#Microsoft 365

About Sandvik

Sandvik is a global, high-tech engineering group providing solutions that enhance productivity, profitability and sustainability for the manufacturing, mining and infrastructure industries. We are at the forefront of digitalization and focus on optimizing our customers’ processes. Our world-leading offering includes equipment, tools, services and digital solutions for machining, mining, rock excavation and rock processing. In 2024, the Sandvik Group had approximately 41,000 employees, sales in more than 150 countries and revenues of about SEK 123 billion.

See all open jobs at Sandvik Read more about Sandvik Website