Executive Assistant & Facilities Coordinator

Logistics, Sales & Operations · HR & Admin · Office Administration

In short

Arla seeks a highly organised Executive Assistant & Facilities Coordinator in Buenos Aires to support the General Manager and ensure efficient office operations. This role involves managing schedules, preparing materials, overseeing facilities, and driving administrative excellence.

Responsibilities

Partner with the General Manager to coordinate business priorities, manage complex schedules, and ensure seamless planning of meetings, travel, and key leadership activities.
Prepare high-quality presentations, reports, and leadership materials while acting as a trusted point of contact for internal and external stakeholders.
Oversee the day-to-day workplace experience by coordinating office operations, facilities services, supplier relationships, and employee engagement initiatives.
Manage fleet administration and business support processes, ensuring accurate documentation, regulatory compliance, and effective vendor management.
Drive administrative excellence through contract coordination, record management, budget support, and continuous improvement initiatives that enhance operational efficiency.

Requirements

Experience supporting senior leaders in a fast-paced environment.
Ability to balance competing priorities while maintaining a high level of professionalism.
Strong written and verbal communication in both English and Spanish.
Experience using Microsoft Office tools.
Confidence using digital productivity and AI-enabled collaboration tools.

Desired Qualifications

A minimum of 3 years of experience in Executive Assistant, Office Management, Facilities Management or similar positions is desirable.
A Bachelor’s degree in Business Administration, Hospitality, Communications, Human Resources, or a related field is advantageous.
Experience supporting senior leaders, managing vendors and workplace services, coordinating travel and events, and overseeing administrative operations, budget tracking, and purchasing processes will help you thrive in this role.

Benefits

Competitive salary
Private medical coverage
Life insurance
Other local benefits
Support from experienced colleagues
Empowerment to take ownership
Encouragement to bring new ideas
Opportunity to be part of a farmer-owned cooperative and global dairy leader

Skills

Microsoft OfficeAI-enabled collaboration tools

#Business Development#Facilities#Coordination#Executive Support

About Arla

We are more than 23,000 colleagues across 39 countries and 7,624 dairy farmer-owners in Denmark, Sweden, United Kingdom, Germany, Belgium, Luxembourg, and the Netherlands. We aim to create the future of dairy, to bring healthy and sustainable dairy products to people across the world, and to lead the transition towards sustainable dairy farming and production. We work continuously on the farms, at the dairies, and in our administration to reduce our carbon footprint and environmental impact. We are committed to champion good food habits and inspire a healthy life. We collaborate with NGOs and…

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