Business Operations Assistant

Logistics, Sales & Operations · HR & Admin · Office Administration · Project Management · Business Analysis

In short

The Business Operations Assistant in Cluj-Napoca provides crucial operational, administrative, and project coordination support to the organization and leadership team, ensuring efficient business operations. Responsibilities include coordinating meetings, managing documentation, and supporting ERP implementation activities.

Responsibilities

Provide operational, administrative, and coordination support to the organization and leadership team.
Coordinate and facilitate leadership meetings, business reviews, workshops, governance sessions, and strategic planning activities, including agendas, minutes, action tracking, and follow-up communication.
Act as a central point of contact between employees, leadership, global stakeholders, external partners, and project teams.
Support business planning activities, including budgeting, headcount planning, cost center administration, reporting, and organizational initiatives.
Coordinate travel arrangements, site visits, meetings, events, training sessions, and related logistics.
Support onboarding activities and maintain organizational records, documentation, distribution lists, and stakeholder directories.
Drive effective communication by supporting leadership announcements, presentations, engagement activities, and change management initiatives.
Maintain project and organizational documentation, ensuring accurate filing, archiving, and information management within SharePoint and other collaboration platforms.
Provide administrative and coordination support for the ERP implementation program, including meeting management, stakeholder coordination, training support, project documentation, and governance activities.
Track project actions, participation, expenditures, purchase requisitions, invoices, and reporting activities while supporting continuous improvement and operational efficiency initiatives.

Requirements

Bachelor's degree in Business Administration, Economics, Engineering, Project Management, or a related field.
Minimum 2 years of experience in Executive Administration, Project Administration, Program Coordination, or similar roles.
Strong organizational, planning, and coordination skills.
Advanced Microsoft Office knowledge, particularly Excel, PowerPoint, and Word.
Strong Microsoft Teams and SharePoint skills.
Experience with project management and collaboration tools such as Microsoft Project, Planner, Smartsheet, Jira, or similar platforms.
Ability to prepare professional presentations, reports, and business documentation.
Strong analytical, reporting, and problem-solving abilities.
Excellent verbal and written communication skills in English.
Ability to manage multiple priorities and work independently when required.
Strong stakeholder management and interpersonal skills.

Desired Qualifications

Experience within a multinational manufacturing or industrial environment.
Experience supporting cross-functional teams, projects, or organizational initiatives.
Experience supporting ERP implementation projects such as SAP, Oracle, Microsoft Dynamics, Infor LN, or equivalent platforms.
Familiarity with project governance, reporting, and change management activities.
Knowledge of budgeting, cost-center administration, procurement, or financial tracking processes.
German language skills.
Experience supporting leadership teams or business operations functions.

Benefits

Emerson prioritizes a workplace where every employee is valued, respected, and empowered to grow.
Foster an environment that encourages innovation, collaboration, and diverse perspectives.
Commitment to ongoing career development and growing an inclusive culture.
Support through mentorship, training, or leadership opportunities.
Invest in employee success to make a lasting impact.

Skills

Microsoft ExcelMicrosoft PowerPointMicrosoft WordMicrosoft TeamsSharePointMicrosoft ProjectPlannerSmartsheetJiraSAPOracleMicrosoft DynamicsInfor LN

#business operations#administrative support#project coordination#ERP implementation#stakeholder management#Microsoft Office#SharePoint#Microsoft Teams#project management

About Emerson

Emerson is a leading global technology, software, and engineering company providing innovative solutions for customers in industrial and commercial markets. We help customers in the world’s most essential industries solve the biggest challenges of modern life. Every day, our global workforce fulfills our unified Purpose and lives out the Values we hold close as an organization: Integrity, Safety & Quality, Support Our People, Customer Focus, Continuous Improvement, Collaboration, and Innovation. Across the globe, we are united by a singular Purpose: We drive innovation that makes the world…

See all open jobs at Emerson Read more about Emerson Website