Assistant to SVP & Group GM

Logistics, Sales & Operations · HR & Admin · Office Administration

In short

Provides complex and advanced administrative assistance to a VP, SVP, and/or C-suite executive. Leverages advanced proficiency in Microsoft Office Suite and shared file services. This is a full-time, on-site position located in San Diego, California.

Responsibilities

Provides complex assistance and support to a VP, SVP, and/or C-suite executive.
Acts as an information source and provides guidance to other administrative employees regarding departmental/company policies and procedures.
Compiles information from various sources and prepares complex correspondences, reports, spreadsheets, and presentations.
Manages advanced calendar needs for multiple VPs and above, making calendar decisions on their behalf.
Completes various office tasks including iProc creation, Pcard usage, maintaining files, supplies, and equipment, submitting expense reports, and checking requests.
Coordinates advanced domestic and complex international travel for multiple travelers and trips.
Answers, screens, routes and/or responds to internal and external emails.
Arranges and coordinates various complex types of meetings including luncheons, conferences, training sessions, and team building events.
Recommends creative ways to improve existing methods that increase administrative efficiencies.

Requirements

Bachelor's degree and 4+ years of Administrative Assistant or related work experience.
OR Associate's degree and 6+ years of Administrative Assistant or related work experience.
OR High School Diploma or equivalent and 8+ years of Administrative Assistant or related work experience.
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, & PowerPoint).
Advanced proficiency in shared file services (SharePoint, MS Teams, OneDrive, etc.).
Professional and ethical judgment for critical or confidential nature work.
Ability to work onsite full time, 5 days a week.

Desired Qualifications

5+ years of work experience in a role requiring interaction with SVPs.
5+ years of experience working in a global, matrixed organization.
Completed advanced degrees in a relevant field may be substituted for up to two years (Master’s = one year, Doctorate = two years) of work experience.

Benefits

Competitive annual discretionary bonus program.
Opportunity for annual RSU grants.
Highly competitive benefits package designed to support your success at work, at home, and at play.
Access to detailed US benefits information via a link.

Skills

Microsoft OfficeOutlookWordExcelPowerPointSharePointMS TeamsOneDrive

#Executive Assistant#Administrative Support#C-Suite#Microsoft Office Suite#Calendar Management#Travel Coordination#Expense Reports#Meeting Coordination#Global Organization#Matrixed Organization