Projects & Contracts Administrator

Logistik, försäljning och verksamhet · Leveranskedja och transport · Logistikhantering · Kontorsadministration · Projektledning

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I korthet

Emerson is looking for a Projects & Contracts Administrator in Subang Jaya, Malaysia. This full-time, on-site role involves reviewing contracts, processing orders, managing project documentation, and supporting financial activities such as invoicing and revenue recognition. The ideal candidate will have a degree or equivalent experience in a related field, proficiency in ERP systems and Microsoft Office, and strong organizational and communication skills.

Ansvarsområden

Review customer purchase orders and contracts for alignment with commercial terms and policies.
Process customer, intercompany, purchase, change, and service orders accurately within enterprise systems.
Coordinate contract execution with stakeholders and customers for smooth project delivery.
Support invoicing activities and resolve billing-related issues.
Maintain project and contract documentation for audit and compliance.
Manage contractual documentation like letters of credit, bank guarantees, and performance bonds.
Create, maintain, update, and close projects within Oracle Project Accounting.
Ensure project master data accuracy and maintain project structures throughout the lifecycle.
Support project handovers and documentation reviews.
Assist project managers with administrative coordination and project control.
Execute monthly revenue recognition, perform work-in-progress reviews, reconciliations, and clearing.
Process intercompany billing and support financial administration.
Assist with month-end, quarter-end, and year-end closing for project accounting and contract administration.
Support backlog reviews, revenue forecasting, financial analysis, and FX revaluation.
Prepare and distribute operational and financial reports.
Ensure reporting accuracy and timely submission.
Process supplier invoices and coordinate approval workflows.
Monitor open purchase orders and support procurement administration.
Administer invoice submissions through customer finance portals and electronic invoicing systems.
Coordinate domestic and international shipment activities with logistics providers.
Prepare and manage shipping and trade documentation, including import and export requirements.
Support compliance with trade regulations, customs, and company policies.
Administer tax exemption applications, renewals, and regulatory reporting.
Maintain records for audits, compliance reviews, and quality management.
Collaborate with cross-functional teams for operational excellence and process improvements.
Assist management in monitoring key operational, project, and financial performance indicators.

Krav

Diploma, Bachelor's degree, or equivalent practical experience in Business Administration, Finance, Accounting, Supply Chain, Project Administration, or a related field.
Experience supporting contract administration, project administration, operations, finance, procurement, logistics, or related business functions.
Knowledge of enterprise resource planning (ERP) systems and business administration processes.
Proficiency in Microsoft Office applications, particularly Excel and Word.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Effective written and verbal communication skills.
Strong attention to detail and commitment to data accuracy.
Ability to work independently while collaborating effectively with cross-functional teams.
Good financial and commercial awareness.

Önskade kvalifikationer

Experience using Oracle ERP and Oracle Project Accounting modules.
Knowledge of revenue recognition, project accounting, invoicing, and work-in-progress management processes.
Experience supporting import/export documentation, logistics coordination, or trade compliance activities.
Familiarity with letters of credit, bank guarantees, performance bonds, and contractual documentation.
Experience in project-driven, engineering, manufacturing, industrial, or technology environments.
Exposure to regulatory compliance activities involving customs, taxation, or audit requirements.
Experience supporting process improvement and operational excellence initiatives.

Förmåner

Inclusive workplace where every employee is valued, respected, and empowered.
Opportunities for learning, growth, and career advancement.
Flexible, collaborative, and supportive environment.
Part of a global organization focused on creating sustainable solutions, delivering customer value, and making a meaningful impact.

Färdigheter

Microsoft OfficeExcelWordOracle ERPProject Accounting

#Projects#Contracts#Administration#Finance#Accounting#Supply Chain#Logistics

Om Emerson

Emerson is a leading global technology, software, and engineering company providing innovative solutions for customers in industrial and commercial markets. We help customers in the world’s most essential industries solve the biggest challenges of modern life. Every day, our global workforce fulfills our unified Purpose and lives out the Values we hold close as an organization: Integrity, Safety & Quality, Support Our People, Customer Focus, Continuous Improvement, Collaboration, and Innovation. Across the globe, we are united by a singular Purpose: We drive innovation that makes the world…

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