Project Administrator (Project Management and Engineering)

Bygg, teknik och hantverk · Arkitektur och planering · Byggledning · Maskinteknik

I korthet

A Project Administrator is needed to support Project Management & Engineering by coordinating project execution from handover to completion. This hybrid role involves partnering with various departments to ensure project accuracy, financial maintenance, and effective management throughout the project lifecycle.

Ansvarsområden

Coordinate project execution activities from project handover through completion.
Partner closely with Project Managers, Sales, Accounting, Engineering, Operations, and other stakeholders.
Ensure projects are accurately established, financially maintained, and effectively managed.
Maintain project financial accuracy, support invoicing, coordinate claims and purchasing, monitor data quality.
Drive continuous improvement initiatives across project execution processes.
Review, validate, register, and maintain project, rental, and component orders.
Ensure project documentation and required information are complete and accurate prior to project handover.
Support project teams throughout the project lifecycle.
Coordinate activities across Project Management, Sales, Accounting, Engineering, Purchasing, and Operations teams.
Maintain project financial data and support accurate project reporting.
Process and monitor invoicing milestones, forecast updates, and backlog maintenance activities.
Assist with project cost tracking, budget monitoring, credit/debit processing, and financial issue resolution.
Partner with Sales teams regarding commission-related activities tied to project invoicing milestones.
Monitor and maintain data integrity across ERP and financial systems.
Ensure project information is accurate, current, and aligned across business platforms.
Support reporting and analysis activities using business systems and Microsoft Office tools.
Coordinate claims administration activities, including documentation, investigation, required purchases, and cost reporting.
Assist with invoice approvals, utilization reporting, time entry support, and other business unit administrative activities.
Research and resolve operational issues while collaborating with stakeholders to determine corrective actions.
Identify opportunities to improve project administration processes and workflows.
Support operational excellence initiatives that improve efficiency, quality, and customer experience.
Contribute ideas and solutions that simplify processes and strengthen project execution practices.

Krav

Bachelor's degree in Engineering, Finance, Supply Chain Management, Operations Management, Business Administration, or a related field.
Minimum of 3 years of experience in supporting various aspects of project management and project engineering within a manufacturing setting.
Experience coordinating cross-functional teams including Sales, Project Management, Purchasing, Engineering/Design, and Accounting.
Strong problem-solving skills with the ability to identify and resolve operational challenges proactively.
Experience investigating customer issues and supporting corrective action processes.
Proficiency in ERP/MRP systems and Microsoft Office applications, particularly Excel.
Excellent organizational, communication, and stakeholder management skills.
Ability to work independently while collaborating effectively across multiple functions.
Continuous improvement mindset with experience supporting Lean, Six Sigma, or operational excellence initiatives.
Strong understanding of financial reporting and contract management.

Förmåner

Competitive salary
Full benefits package, including medical/dental/vision/life
401(k) plan

#Project Administrator#Project Management#Engineering#Houston#Richmond#Full time#Manufacturing

Företag

Alfa Laval

Publicerade jobb

för 2 veckor sedan

Anställningstyp

Heltid

Arbetsform

Hybrid

Erfarenhetsnivå

Mellannivå

Platser

Houston, United States

Richmond, United States

Kvalifikation

Kandidatexamen

Sökande

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