Executive Assistant to the CFO and EVP, Brand & Communications in Lund

Logistik, försäljning och verksamhet · HR och administration · Kontorsadministration

I korthet

Alfa Laval seeks an experienced Executive Assistant to support the CFO and EVP, Brand & Communications in Lund, Sweden. The role involves providing high-quality executive and administrative support, managing calendars, coordinating meetings and travel, and improving digital collaboration and processes. Fluency in Swedish and English is required.

Ansvarsområden

Act as a trusted and reliable partner to the CFO and the EVP, Brand & Communications, helping them manage priorities and execute their responsibilities effectively.
Provide day-to-day administrative and operational support, including calendar management, meeting coordination and follow-up.
Help structure and maintain the annual planning cycle for both functional areas, including recurring meetings, key milestones and leadership activities.
Coordinate leadership team meetings in Finance and Brand & Communications, including invitations, agendas, meeting materials, minutes and follow-up on actions.
Maintain an overview of priorities, deadlines and agreed actions, ensuring timely follow-up where needed.
Serve as a professional point of contact for internal and external stakeholders and help coordinate communication across the two functions.
Anticipate changes in plans and priorities and support the executives with practical solutions when adjustments are required.
Prepare and coordinate meetings, workshops, conferences, webinars and other executive engagements.
Support the preparation of presentations, briefing materials and other documents when required.
Arrange domestic and international travel, including flights, accommodation, ground transportation and restaurant or catering bookings.
Coordinate travel itineraries and make sure that relevant meetings and practical arrangements are in place.
Support the handling and administration of travel expenses.
Manage invoice administration and follow up on approvals where required.
Review and approve monthly time reports for the relevant departments.
Provide general administrative support to ensure the efficient day-to-day running of the office and the two functional areas.
Handle confidential information with a high degree of discretion and professionalism.
Maintain and update relevant SharePoint and Teams sites on the company intranet.
Administer access rights and ensure that information is organised and available to the relevant colleagues.
Contribute to the continuous improvement of administrative processes, meeting structures and ways of working.
Identify opportunities to use digital tools and AI to simplify tasks, improve workflows and strengthen executive support.
Support the implementation of new tools, systems and processes as needed.
Collaborate with Alfa Laval’s global network of Executive Assistants and administrative professionals to share knowledge and coordinate activities.

Krav

Relevant experience and previous experience, preferably in an Executive Assistant role supporting senior management in a global or matrix organisation.
Excellent organisational, coordination and time-management skills.
The ability to maintain a broad overview while managing operational details accurately.
A proactive approach and the confidence to take ownership, ask questions and follow up until matters are resolved.
Strong judgement and the ability to prioritise effectively when circumstances change.
Excellent interpersonal and collaboration skills, combined with a diplomatic and professional approach.
Strong written and verbal communication skills in English.
Fluency in Swedish and English.
A positive and collaborative mindset, with a genuine interest in supporting colleagues and contributing to a constructive work environment.
The ability to handle confidential and sensitive information with discretion.
Proficiency in Microsoft Office, including Word, PowerPoint and Excel, as well as Teams and SharePoint.
An interest in technology and practical experience using AI tools to improve efficiency and support daily work.
The flexibility and resilience to work in a dynamic environment with changing priorities.
A bachelor’s degree or equivalent relevant experience.

Önskade kvalifikationer

Candidates who are currently based in Lund or have an established connection to the area.

Förmåner

You will join a highly dedicated and professional team in a global organisation with a strong purpose and a clear focus on creating value for customers, colleagues and society.
Alfa Laval offers a dynamic and collaborative working environment where people support one another, share knowledge and take responsibility.
In this role, you will work closely with senior leaders and colleagues across the organisation, giving you the opportunity to build a broad network and make a visible contribution to the success of two important global functions.

Färdigheter

Microsoft OfficeTeamsSharePointAI

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Om Alfa Laval

Our pioneering 140-year-old start-up culture is built on the idea that partnership is the key to solving complex problems and unlocking the full potential of resources. So we collaborate closely with our partners, customers, and thought leaders to create game-changing solutions that challenge conventional thinking on quality, efficiency, and innovation. United by a shared commitment to creating positive impact we’re reshaping vital industries, like energy, food, water, and shipping, to optimize efficiency, reduce emissions, and increase yields. Together, we’re building business success,…

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