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Executive Assistant II, International Design & Construction

Logistik, försäljning och verksamhet · HR och administration · Kontorsadministration · Administrativt stöd

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The Global Engineering Services International (GESI) Design & Construction organisation is seeking a detail-oriented Executive Assistant to support two senior leaders operating across multiple countries and time zones. This role involves complex calendar and travel management, supporting organizational effectiveness, stakeholder communication, and event organization, requiring a high level of integrity and professionalism.

Ansvarsområden

  • Manage complex, multi-timezone calendars for two Directors, resolving conflicts and ensuring time reflects business priorities.
  • Coordinate domestic and international travel, and manage expense report coordination and submission.
  • Anticipate scheduling needs around recurring business rhythms and build them into the calendar.
  • Organize weekly and monthly 1:1’s, Stakeholders, Mentoring and Coaching meetings.
  • Support the operating rhythm of the organisation by distributing pre-reads and agendas, tracking action items, and following up.
  • Track and help drive completion of key deliverables.
  • Prepare and curate content on behalf of the leaders, including emails, presentations, and agendas.
  • Support the annual planning and performance review cycles.
  • Act as a liaison for the leaders' direct reports.
  • Collaborate closely with the wider Ops GEMS EA team and EAs in other organizations.
  • Organise, execute and assist with team activities: staff meeting agendas, all-hands meetings, off-sites and team social events.
  • Identify and implement improvements to administrative processes that reduce friction and improve efficiency.
  • Organise team events within budget and recommend cost reductions.

Krav

  • Experience with Microsoft Office products and applications
  • 3+ years of executive assistant experience
  • Bachelor's degree

Önskade kvalifikationer

  • Experience leading process improvements
  • Experience in a fast-paced, high-tech company
  • Experience designing processes to maximize efficiency
  • Experience with executive level calendar management, or experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
  • Experience with domestic or international travel coordination, or experience managing multiple calendars
  • Experience handling confidential information and maintaining professionalism in dealing with senior executives, or experience at Amazon

Förmåner

  • The role is expected to engage with an empowered fast moving international team across countries and nationalities appreciating different time zones while providing working time flexibility as needed.
  • The role manages schedules, coordinates global and regional meetings and team events, and handles communication so the leaders can focus on decision-making.
  • We generally expect employees to work from our offices five days a week, whilst allowing flexibility for personal circumstances.
#Administrative Support
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Företag

Amazon

Publicerade jobb

för 1 månad sedan

Anställningstyp

Heltid

Arbetsform

På plats

Erfarenhetsnivå

Senior

Platser

Bengaluru, India

Gurugram, India

Kvalifikation

Kandidatexamen

Sökande

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