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Executive Administrative Assistant

Logistik, försäljning och verksamhet · HR och administration · Kontorsadministration

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The Executive Administrative Assistant will provide confidential executive-level administrative and managerial support to the Head of SONA and the management team. This pivotal role requires managing projects, communications, and daily administrative needs with professionalism and discretion, enabling the executive to focus on strategic leadership activities. The position is full-time, on-site in Greensboro, NC.

Ansvarsområden

  • Provide comprehensive and proactive executive administrative support to the Head of SONA with strict confidentiality.
  • Manage the flow of information to and from the Executive, ensuring they remain informed and that appropriate responses are initiated.
  • Manage the Executive’s calendar and coordinate meetings and other events to maximize efficiency.
  • Schedule SONA Management Team meetings, to include preparing agendas and associated materials and compiling meeting minutes and follow-up actions.
  • Act as liaison between the Executive and other members of the Management Team for informational and follow-up purposes.
  • Coordinate the Executive’s domestic and international travel in a precise manner.
  • Manage visits for the Executive, both on-site and off-site, including travel arrangements, agenda planning, presentations, and acting as the liaison for all participants.
  • Act as the primary point of contact for the Executive, including phone support and visitor management in a professional manner.
  • Manage key projects and initiatives within deadlines as assigned.
  • Support planning and logistics for internal and external meetings and events as required.
  • Track and prepare expense reports in a timely manner in accordance with company policy.
  • Work on continuous improvement through the Volvo Performance System.
  • Lead and act according to Volvo values.

Krav

  • Associate’s degree in a business-related field preferred; High School diploma or equivalent required.
  • 7+ years of professional administrative experience.
  • 3+ years of significant experience supporting senior executives.
  • Experience working in a fast-paced, professional environment utilizing sound business judgement and flexibility to respond to shifting schedules and priorities, with minimal supervision.
  • Experience managing calendars for multiple individuals, including meeting coordination and prioritization of meeting requests and events.
  • Experience handling confidential information and maintaining the highest level of integrity and ethics.
  • Proficiency in the English language is required.
  • Excellent written and verbal communication skills.
  • Exceptional grammar, business writing, and presentation preparation skills.
  • Ability to communicate efficiently and effectively within a multi-cultural and international environment to all levels of the organization.
  • Exceptional planning and organization skills with a demonstrated focus on quality, attention to detail, and proactive recommendations to improve efficiency.
  • Ability to prioritize and adapt in a high-workload environment.
  • Strong problem-solving, research and analytical skills.
  • Strong project management skills.
  • Ability to build productive working relationships across all levels of the organization, both internal to SONA and externally across the Volvo Group.
  • Expert-level proficiency with Microsoft Office Suite.
  • Comfortable learning new technologies.
  • Ability to maintain discretion and confidentiality.
  • Ability to work with minimal supervision.
  • Ability to work in a fast-paced team environment striving towards operational excellence guided by Volvo’s Values and the Code of Conduct.
  • Ability to travel occasionally to support business needs.

Förmåner

  • Opportunity to shape sustainable transport and infrastructure solutions for the future.
  • Work with next-gen technologies and collaborative teams.
  • Make a difference on a global scale.
  • Be part of a strategic growth area for the Volvo Group.
  • Contribute to the Volvo Group’s sustainability transformation.
  • Join a company committed to shaping the future landscape of efficient, safe, and sustainable transport solutions.
  • Career opportunities across the group’s leading brands and entities.
  • Work with creative brains to leave society in better shape for the next generation.
  • Be part of a global and leading industrial company harnessing automated driving, electromobility and connectivity.
  • Join a climate of support, care and mutual respect.
  • Aspire to grow and make an impact.
#Executive Assistant#Administrative Support#Management Support#Project Management#Travel Coordination#Meeting Planning#Confidentiality#Microsoft Office#Volvo Group
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Företag

Volvo Group

Publicerade jobb

för 1 vecka sedan

Anställningstyp

Heltid

Arbetsform

På plats

Erfarenhetsnivå

Senior

Platser

Greensboro, United States

Kvalifikation

Yrkeshögskola

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