The Job

Assistant to VP/SVP

Logistik, försäljning och verksamhet · HR och administration · Kontorsadministration · Administrativt stöd

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I korthet

Provides advanced administrative assistance to a VP, SVP, or C-suite executive, leveraging expertise in Microsoft Office Suite and shared file services. This onsite role in San Diego, CA, requires managing complex calendars, coordinating international travel, preparing reports and presentations, and demonstrating professional judgment with confidential information.

Ansvarsområden

  • Provides complex and advanced administrative assistance to a VP, SVP, and/or C-suite executive.
  • Acts as an information source and provides guidance to other administrative employees regarding departmental/company policies and procedures.
  • Compiles information from various sources and prepares complex correspondences, reports, spreadsheets, and presentations for internal and external stakeholders.
  • Manages advanced calendar needs for multiple VPs and above, including making calendar decisions on their behalf to effectively prioritize their time and resources.
  • Expertly completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor tracking and support, creating/requesting NDAs, creating internal and external collaboration tools, etc.).
  • Coordinates advanced domestic and complex international travel (flights, hotel, rental cars, etc.) for multiple travelers and trips with multiple connections and countries.
  • Answers, screens, routes and/or responds to internal and external emails.
  • Arranges and coordinates various complex types of meetings including luncheons, conferences, training sessions, and team building events.
  • Recommends creative ways to improve existing methods that increase administrative efficiencies; identifies ways to incorporate new ideas into solutions and procedures.

Krav

  • Bachelor's degree and 4+ years of Administrative Assistant or related work experience.
  • Associate's degree and 6+ years of Administrative Assistant or related work experience.
  • High School Diploma or equivalent and 8+ years of Administrative Assistant or related work experience.
  • Advanced knowledge of industry standards in administrative areas, including policies, guidelines, and procedures.
  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, & PowerPoint) and shared file services (SharePoint, MS Teams, OneDrive, etc.).
  • Experience requiring interaction with SVPs.
  • Experience working in a global, matrixed organization.

Önskade kvalifikationer

  • 5+ years of work experience in a role requiring interaction with SVPs.
  • 5+ years of experience working in a global, matrixed organization.
  • Completed advanced degrees in a relevant field may be substituted for up to two years (Master’s = one year, Doctorate = two years) of work experience.
  • Decision-making is significant in nature and affects work beyond immediate work group.
  • Requires verbal and written communication skills to convey complex information.
  • May require negotiation, influence, tact, etc.
  • Works within the prescribed budgetary objectives of the department.
  • Has a moderate amount of influence over key organizational decisions.
  • Tasks often require multiple steps which can be performed in various orders; extensive planning, problem-solving, and prioritization must occur to complete the tasks effectively.

Förmåner

  • Competitive annual discretionary bonus program.
  • Opportunity for annual RSU grants.
  • Highly competitive benefits package designed to support your success at work, at home, and at play.
  • Reasonable accommodations to support individuals with disabilities to be able participate in the hiring process.
  • Accessible workplace for individuals with disabilities.
#Administrative Support#Executive Assistant#VP/SVP Support#C-suite Support#Calendar Management#Travel Coordination#Meeting Coordination#Expense Reports#Presentation Preparation
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Företag

Qualcomm

Publicerade jobb

för 1 vecka sedan

Anställningstyp

Heltid

Arbetsform

På plats

Erfarenhetsnivå

Mellannivå

Platser

San Diego, United States of America

Kvalifikation

Kandidatexamen, Yrkeshögskola, Ingen formell utbildning

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