Receptionist / Facility Executive

Logistics, Sales & Operations · HR & Admin · Office Administration · Facilities Maintenance · Procurement

In short

Alfa Laval is seeking a Receptionist/Facility Executive in Dubai to manage front office operations, including calls and visitor management, and to support facilities management tasks such as procurement, contractor liaison, and office supply management. This role requires a degree and 2-5 years of experience in a professional office environment.

Responsibilities

Manage incoming calls, route them to appropriate departments, and take messages.
Welcome visitors, issue passes, and maintain visitor logs.
Respond to routine internal and external inquiries.
Monitor company email and ensure timely response to stakeholder queries.
Assist with arranging meeting rooms, organizing mail, and handling courier packages.
Manage indirect procurement for the office (hotels, rental cars, travel).
Conduct regular internal checks and facility walks.
Assist in managing facilities-related contractors and service providers.
Ensure compliance with service level agreements for facilities services.
Order, control, and maintain office supplies and reconcile usage.
Support compliance with safety, health, environment, and community legislation.
Facilitate regular building audits for legal, safety, health, and environmental standards.
Contribute to managing office equipment and document organization.
Assist with coordinating welfare activities and event planning.
Support facilities management activities for other regional offices virtually.
Assist the procurement department with regional indirect procurement.
Assist with budget and forecasting for facilities costs.
Oversee and monitor costs to ensure they remain within budgets.
Work with IT to manage office access control.
Contribute to local and regional sustainability projects.

Requirements

High level of integrity.
Thoroughness and attention to detail.
Experience and knowledge of MS Office tools.
Experience in handling a switchboard.
Outstanding communication and interpersonal abilities.
Ability to work independently.
Flexibility and openness to change.
Excellent writing and verbal communication skills.
A degree in administration, or any other discipline or any other related qualifications.
2-5 years’ working experience in a professional office environment.
Proven experience as a facilities Coordinator, office administrator, office assistant or relevant role.

Desired Qualifications

Experience in a multinational company is an added advantage.

Benefits

An interesting and challenging position in an open and friendly environment.
Opportunity to help each other develop and create value for customers.
Exciting place to build a global network with different nationalities.
Opportunity to learn new things every day.
Stable growth and expansion with a 140-year-old Swedish multinational company.
Focus on sustainability and contributing back to people and the planet.
A young dynamic marketing team and a great mix of colleagues.
Internal mobility.

Skills

MS Office

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About Alfa Laval

Our pioneering 140-year-old start-up culture is built on the idea that partnership is the key to solving complex problems and unlocking the full potential of resources. So we collaborate closely with our partners, customers, and thought leaders to create game-changing solutions that challenge conventional thinking on quality, efficiency, and innovation. United by a shared commitment to creating positive impact we’re reshaping vital industries, like energy, food, water, and shipping, to optimize efficiency, reduce emissions, and increase yields. Together, we’re building business success,…

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