FTC Sales Administrator ((Fixed Term Contract)

Logistics, Sales & Operations · Sales & Business Development · Sales Operations · Administrative Support

In short

Volvo Group is seeking a temporary Sales Administrator in Boksburg, ZA, to support the Used department with operations including invoicing, order creation, and record maintenance. The role requires strong administration, Excel, and customer service skills, with a minimum of 1 year of experience in the Automotive Industry.

Responsibilities

Support the Used department ensuring smooth operations.
Handle invoicing, create orders, and maintain accurate records.
Process payments in compliance with financial policies.
Perform day-to-day financial transactions, including accounts payable.
Reconcile the accounts payable ledger.
Verify and investigate discrepancies by reconciling vendor accounts.
Facilitate payment of invoices and send bill reminders.
Generate reports detailing accounts payables status.
Assist with ad-hoc administrative tasks.
Build good supplier relationships.
Cooperate with Audit processes by providing documentation.
Monthly reconciliation of POs and outstanding costs.
Support and be backup for the Sales area.
Perform daily invoicing and credits.
Check costing sheet and OTP.
Manage stock intake of Used Trucks and incoming stock.
Ensure all required documentation is present for stock intake.
Assist with audit enquiries in the Purchasing area.
Perform reception duties.
Manage receiving of goods and services.

Requirements

Matric Certificate or higher qualification.
A minimum of 1 years Administration experience in the Automotive Industry.
Microsoft Office 365 advance level.
Attention to Detail.
Excellent organisational skills.
Good customer service skills.
Strong documentation skills.
Time management.
Team player.
Interpersonal Skills.
Confident and proactive approach.
Flexibility, energy, and time management skills.
Technical awareness of motor vehicles.
Analytical and administrative skills.
Ability to work as a team player within a busy department.
Able to work unsupervised and to strict deadlines.
Ability to work calmly in an environment that can be pressured.

Desired Qualifications

Diploma in Administration (Advantage).
Experience in the Sales environment (Advantage).
Finance background (Advantage).

Benefits

Opportunity to shape sustainable transport and infrastructure solutions.
Work with next-gen technologies and collaborative teams.
Part of Volvo Group, a global and leading industrial company.

Skills

Microsoft Office 365Excel

#Sales Administrator#Fixed Term Contract#Automotive Industry#Transport#Microsoft Office 365

About Volvo Group

The Volvo Group is one of the world’s leading manufacturers of trucks, buses, construction equipment and marine and industrial engines. The Group also provides complete solutions for financing and service. The Volvo Group, with its headquarters in Gothenburg, employs about 100,000 people, has production facilities in 18 countries and sells its products in more than 190 markets.\n\n

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