Executive Assistant to VP/SVP

Logistics, Sales & Operations · HR & Admin · Administrative Support

In short

Qualcomm is seeking an Executive Assistant to provide complex and advanced administrative support to a VP, SVP, and/or C-suite executive. This role requires proficiency in Microsoft Office Suite and other software, with an emphasis on professional judgment for confidential and critical tasks. The position is onsite full-time in San Diego, CA, and requires an Active SECRET clearance.

Responsibilities

Provide complex assistance and support to a VP, SVP, and/or C-suite executive.
Act as an information source and provide guidance to other administrative employees regarding departmental/company policies and procedures.
Compile information from various sources and prepare complex correspondences, reports, spreadsheets, and presentations for internal and external stakeholders.
Manage advanced calendar needs for multiple VPs and above, making calendar decisions on their behalf to effectively prioritize their time and resources.
Complete various office tasks including iProc creation, Pcard usage, maintaining office files, supplies, and equipment, submitting expense reports, checking requests, arranging shipping, maintaining vendor tracking and support, creating/requesting NDAs, and creating/requesting internal and external collaboration tools.
Coordinate advanced domestic and complex international travel for multiple travelers and trips with multiple connections and countries, including an understanding of travel visas, documentation, and expense reconciliation.
Answer, screen, route, and respond to internal and external emails, with exposure/requests from multiple VPs and above.
Arrange and coordinate various complex types of meetings including luncheons, conferences, training sessions, and team building events, which may include external customers and vendors.
Recommend creative ways to improve existing methods that increase administrative efficiencies; identify ways to incorporate new ideas into solutions and procedures.

Requirements

Bachelor's degree and 4+ years of Administrative Assistant or related work experience.
OR Associate's degree and 6+ years of Administrative Assistant or related work experience.
OR High School Diploma or equivalent and 8+ years of Administrative Assistant or related work experience.
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, & PowerPoint).
Advanced proficiency in shared file services (SharePoint, MS Teams, OneDrive, etc.).
Must be able to work onsite full time, 5 days a week.
Must have Active SECRET clearance.

Desired Qualifications

5+ years of work experience in a role requiring interaction with SVPs.
5+ years of experience working in a global, matrixed organization.
Completed advanced degrees in a relevant field may be substituted for up to two years (Master’s = one year, Doctorate = two years) of work experience.

Benefits

Competitive annual discretionary bonus program.
Opportunity for annual RSU grants.
Highly competitive benefits package designed to support your success at work, at home, and at play.
Qualcomm is committed to providing an accessible process for individuals with disabilities during the application/hiring process.
Qualcomm is committed to making our workplace accessible for individuals with disabilities.

Skills

Microsoft Office SuiteOutlookWordExcelPowerPointSharePointMS TeamsOneDriveAccounts PayableData EntryCustomer ServiceAdministrative SupportAdministrative Tasks

#Executive Assistant#Administrative Support#VP/SVP Support#C-suite Executive Support#Microsoft Office#Travel Coordination#Calendar Management#SECRET clearance