Executive Assistant & HR Coordinator

Logistics, Sales & Operations · HR & Admin · Office Administration

In short

We are seeking a highly organized Executive Assistant & HR Coordinator to provide executive support to our President and VP leadership team, and to support the day-to-day operations of our HR function. This role requires exceptional organizational skills, a proactive mindset, and the ability to manage multiple priorities while handling confidential information with discretion. The ideal candidate will have experience in executive administration, HR coordination, or office management, with strong Microsoft 365 skills.

Responsibilities

Provide executive support to the President and VP leadership team.
Manage calendars, meetings, travel, and expenses.
Coordinate leadership meetings, planning sessions, and business activities.
Prepare agendas, presentations, meeting materials, and communications.
Track actions, decisions, and commitments, ensuring timely follow-up.
Anticipate needs and help keep leadership priorities moving forward.
Coordinate special projects and cross-functional activities.
Handle sensitive and confidential information with discretion.
Provide administrative and operational support across HR functions.
Support HR systems, employee information, records, and data accuracy.
Assist with HR processes, documentation, reporting, and recurring administrative activities.
Coordinate employee-related documentation, communications, and system updates.
Support HR programs, projects, and initiatives.
Prepare HR materials, presentations, reports, and communications.
Assist employees with routine HR questions and direct them to appropriate resources.
Identify opportunities to simplify and improve HR administrative processes.
Coordinate day-to-day office operations and workplace needs.
Manage vendors, supplies, facilities requirements, and general office administration.
Serve as a go-to resource for employees on workplace matters.
Coordinate company events, employee celebrations, meetings, and leadership visits.
Help ensure the office is organised, professional, and welcoming.
Proactively resolve issues and look for ways to improve the overall workplace experience.

Requirements

Experience in executive administration, HR coordination, office management or a combination of these areas.
Exceptional organisation, attention to detail and follow-through.
A proactive, solutions-oriented mindset and strong sense of ownership.
Ability to manage multiple priorities and support several senior stakeholders.
Strong systems aptitude and confidence learning new technology.
Excellent written and verbal communication skills.
Sound judgement and discretion when handling confidential employee and business information.
Confidence working with senior leaders and employees at all levels.
Ability to shift comfortably between high-level priorities and hands-on administrative work.
Strong Microsoft 365 skills, particularly Outlook, Teams, Word, Excel and PowerPoint.

Desired Qualifications

Post-secondary education in Human Resources, Business Administration or a related field is an asset.
Progress towards a CHRP designation is an asset.

Benefits

Compensation Range: $70,000 ~ $80,000 commensurate with experience
We offer regular feedback, training, and development opportunities.
We encourage our people to grow their career locally, regionally, or even internationally.
We value diverse, inclusive teams, and different perspectives and experiences.

Skills

Microsoft 365OutlookTeamsWordExcelPowerPoint

#Executive Support#HR Coordination#Office Management#Administration

About ASSA ABLOY Group

Let’s create a safer and more open world – together! ASSA ABLOY is the global leader in access solutions with sales of SEK 121 billion and 52,000 employees. The Group has operations in over 70 countries and sales worldwide. ASSA ABLOY’s innovations enable safe, secure and convenient access to physical and digital places. Every day, we help billions of people experience a more open world. We have a feeling of discovery and urge to innovate by working together and telling it like it is, enabling us to be always growing, never boring and leading right. Do you want to be encouraged to act, have…

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