The Job

Management Assistant

Logistics, Sales & Operations · HR & Admin · Office Administration · Executive Assistance · Administrative Support

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In short

Atlas Copco Group is seeking a proactive Management Assistant in Wilrijk, Belgium, to provide high-level administrative support to five Vice Presidents. This hybrid role involves managing complex schedules, international travel, organizing events, and improving administrative processes using Microsoft 365. A Bachelor's degree or equivalent experience is preferred.

Responsibilities

  • Provide high-level organizational and administrative support to five Vice Presidents and their teams.
  • Schedule and organize complex meetings, prepare agendas, and assemble presentations.
  • Manage international travel arrangements, hotel bookings, transport services, and travel expense reports.
  • Keep track of invoicing.
  • Organize team events, department days, and external visitor logistics.
  • Assist with office relocations and layouts.
  • Document practical administrative procedures.
  • Propose and implement digital ways of working to boost team efficiency.
  • Collaborate with other management assistants via a hybrid model.

Requirements

  • Bachelor's degree or equivalent through experience
  • Several years of experience as a management assistant or executive assistant supporting multiple managers, preferably within an international environment
  • High proficiency in Microsoft 365 applications (Word, Excel, PowerPoint, Outlook, Teams)
  • Excellent communication skills in both Dutch and English (spoken and written)
  • Highly organized, detail-oriented, accurate, and discrete with strong prioritization skills
  • Service-oriented, flexible, and proactive mindset with a track record of challenging the status quo to improve efficiency
  • Strong interpersonal skills to collaborate smoothly with internal stakeholders, external contacts, and fellow management assistants globally

Desired Qualifications

  • On-the-job-training provided for skill development.
  • Encouragement to apply even if only partly meeting the profile.

Benefits

  • International and diverse environment
  • Culture rooted in Swedish values: family feeling, respect, and diversity
  • Investment in employee development and well-being
  • Flexible work-life balance
  • Inclusive and caring environment for growth
  • Ideas are embraced, and continuous learning is encouraged
  • Access to local training center for continuous skill development
  • Over 20 employee clubs with own sports facilities and chalet
  • Structured onboarding with guidance by a personal godmother/godfather
  • Interesting compensation package with extra-legal benefits
#Administration#Management Assistant#Atlas Copco Group#Belgium#Wilrijk#Antwerp#Hybrid
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Company

Atlas Copco Group

Job Posted

1 week ago

Employment Type

Full Time

WorkMode

Hybrid

Experience Level

Mid-Senior

Locations

Wilrijk, Belgium

Antwerp, Belgium

Qualification

Bachelor

Applicants

Be an early applicant