Executive Assistant
Logistics, Sales & Operations · HR & Admin · Office Administration
In short
Volvo Financial Services is seeking an Executive Assistant in Gothenburg, Sweden, to provide comprehensive administrative support to two Senior Vice Presidents. Responsibilities include managing calendars, coordinating travel, preparing documents, and organizing meetings. This permanent, full-time role requires 10+ years of experience supporting senior executives and advanced proficiency in Microsoft 365 and SAP systems.
Responsibilities
- Provide comprehensive executive administrative support for SVPs, including coordination of detailed calendars, events, and reports.
- Manage visits for SVPs, including domestic and international travel arrangements, agenda planning, and acting as a liaison.
- Prepare presentations, reports, and other business documents.
- Foster connections among dispersed leaders and strengthen cross-functional collaboration.
- Track expenses and file expense reports in a timely manner.
- Organize and prioritize work effectively on multiple tasks in a demanding environment.
- Coordinate enlarged management-team meetings, town hall meetings, reviews, and workshops.
- Manage key projects and initiatives as determined by SVPs.
- Coordinate and maintain appropriate distribution lists.
- Maintain adequate office supplies and printed materials.
- Provide ad hoc administration support to non-Sweden based SVPs when they travel to Sweden.
- Occasional overtime required.
Requirements
- 10+ years of professional administrative experience.
- At least 5 years of significant experience supporting senior executives.
- A structured, proactive, and solution-oriented approach with a strong sense of ownership.
- Exceptional planning and organizational skills with a focus on quality and attention to detail.
- Extensive experience managing global calendars for multiple individuals.
- Experience working in a fast-paced professional environment where sound business judgment and a flexible and adaptable approach are valued.
- Exceptional grammar, business writing, and presentation preparation skills.
- Excellence in reading, writing, and speaking English.
- Advanced proficiency in Microsoft 365 and various digital and administrative systems, including SAP Finance, SAP Ariba, SAP Concur, and internal business platforms.
Desired Qualifications
- Associates degree preferred but not required.
- Additional languages are a plus.
- Genuine interest in working with people in Transforming Together.
- Positive, service-oriented, and collaborative mindset.
- Proactive approach to handling responsibilities, idea generation, and recommendations for productivity and efficiency.
- Effective level of ambition and ability to understand team and corporate objectives.
- Superior verbal and interpersonal communication skills.
- Ability to handle confidential information and working with a high level of integrity and ethics.
- Proven experience including problem solving, research and analysis.
Benefits
- A solid and competitive package of compensation and benefits.
- A diverse working environment with a culture of care and inclusion.
- Support for personal development and growth to achieve career aspirations.
- Occasional or temporary flexibility managed by leader.
Skills
Microsoft 365SAP FinanceSAP AribaSAP Concur
#administrative#executive support#project management#travel arrangements#calendar management#reporting#presentation preparation#expense tracking#Microsoft 365#SAP
About Volvo Group
The Volvo Group is one of the world’s leading manufacturers of trucks, buses, construction equipment and marine and industrial engines. The Group also provides complete solutions for financing and service. The Volvo Group, with its headquarters in Gothenburg, employs about 100,000 people, has production facilities in 18 countries and sells its products in more than 190 markets.\n\n
Company
Volvo GroupJob Posted
5 days ago
Employment Type
Full Time
Work mode
On Site
Experience Level
Executive
Locations
Göteborg, Sweden
Qualification
Diploma
Applicants
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