The Job

Executive Assistant

Logistics, Sales & Operations · HR & Admin · Executive Assistance · Office Administration

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In short

Spotify seeks an Executive Assistant in New York to support Co-Heads of Global Communications. This full-time hybrid role involves complex calendar management, team coordination, travel arrangements, and preparing meeting materials. The ideal candidate has 5+ years of experience supporting senior executives and possesses strong organizational and communication skills.

Responsibilities

  • Own complex calendar and meeting management for both Co-Heads, coordinating across time zones.
  • Triage meeting requests, assess urgency and relevance, and recommend priorities.
  • Serve as a central coordination point for the Global Communications team.
  • Track and communicate priority projects, decisions, and action items.
  • Prepare meeting materials and agendas, capture notes, and support email prioritization.
  • Organize global business travel, including bookings, itineraries, and expense reporting.
  • Coordinate team meetings, offsites, training, celebrations, and All Hands meetings.
  • Draft correspondence, welcome guests, and handle confidential matters with discretion.

Requirements

  • 5+ years of experience supporting senior executives.
  • Track record of managing complex, fast-moving priorities.
  • Highly organized with the ability to manage multiple workstreams.
  • Thoughtful prioritizer who can distinguish between urgent and important tasks.
  • Ability to anticipate needs and take action proactively.
  • Sound judgment when information is incomplete.
  • Clear and thoughtful communication, both verbally and in writing.
  • Strong attention to detail.
  • Ability to build trust and handle confidential information with discretion.
  • Adaptable and composed as priorities change.
  • Takes ownership, closes loops, and follows through on commitments.
  • Comfortable using Google Workspace (Calendar, Slides, Docs).
  • Familiarity with Slack and Concur.

Desired Qualifications

  • Curiosity about Spotify’s business and understanding of its products, people, creators, partners, and audiences.
  • Interest in learning new tools, including AI.

Benefits

  • The United States base range for this position is $92,933 - $132,762, plus equity.
  • Health insurance.
  • Six months paid parental leave.
  • 401(k) retirement plan.
  • Monthly meal allowance.
  • 23 paid days off.
  • 13 paid flexible holidays.
  • Extensive learning opportunities through GreenHouse.
  • Flexible share incentives.
  • All The Feels employee assistance program and self-care hub.
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Company

Spotify

Job Posted

1 month ago

Employment Type

Full Time

WorkMode

Hybrid

Experience Level

Senior

Locations

New York, United States

Applicants

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