Site Administrative Assistant
Logistics, Sales & Operations · HR & Admin · Office Administration
In short
We are seeking a self-driven Site Administrative Assistant in Pune to provide comprehensive support to Site Operations. This role involves coordinating facilities, managing vendors, supporting onboarding, and ensuring an efficient workplace. The ideal candidate will be proficient in Microsoft Office Suite and possess strong organizational and communication skills.
Responsibilities
- Organize, budget, and manage expenses for site events and team activities.
- Support onboarding activities and workspace allocation.
- Manage calendars and schedules, reprioritizing events as needed.
- Coordinate travel arrangements for leadership, including flights, cabs, and hotels.
- Collaborate with vendors (real estate, security, facilities, transport) for site activities.
- Serve as the single point of contact for all site events.
- Drive employee morale-related initiatives.
Requirements
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
- Proficiency in verbal and written communication with a collaborative, team-centric approach.
- Strong organizational and multitasking abilities.
- Ability to work independently and manage priorities.
- Customer-focused mindset with attention to detail.
- Integrity and discretion in handling confidential information.
- Attention to detail across all tasks and communications.
- Experience supporting site administration in a fast-paced environment.
- Experience in organizing, budgeting, and expense management for site events and team activities.
- Experience coordinating meetings and off-sites across multiple time zones and geographies.
Desired Qualifications
- Bachelor's degree or equivalent.
- Experience with end-to-end project management.
- 1+ years of facilities management, office management, corporate administrative services, or hospitality management experience.
Benefits
- Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays.
#Administrative Support
Company
Amazon
Job Posted
1 month ago
Employment Type
Full Time
WorkMode
On Site
Experience Level
Mid-Senior
Locations
Pune, India
Qualification
Bachelor
Applicants
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