The Job

Executive Assistant

Logistics, Sales & Operations · HR & Admin · Office Administration · Administrative Support · Executive Assistance

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In short

Sandvik is seeking an Executive Assistant for their Load & Haul organization in Turku, Finland. This role provides high-quality support to senior leaders, focusing on calendar coordination, international travel arrangements, and internal communications. The ideal candidate is proactive, organized, and possesses excellent communication skills in Finnish and English.

Responsibilities

  • Providing proactive support to senior leaders in the Division Management Team, including calendar coordination, scheduling and daily operational assistance.
  • Organizing Division Management’s international travel and other high-level visits in line with Sandvik policies and practical needs.
  • Planning and coordinating Division and Site Management meetings, offsites, town halls and webinars.
  • Aligning schedules and cross-division activities with Executive Assistants across Sandvik divisions.
  • Coordinating division and site events, such as leadership days or Christmas parties.
  • Supporting division-level internal communications and maintaining communication channels, including the intranet, for division news and communications in English and Finnish.
  • Maintaining shared digital leadership workspaces.

Requirements

  • Previous experience in an Executive Assistant, Management Assistant or similar coordination role.
  • A relevant educational background.
  • Strong organizational, prioritization and time-management skills.
  • Excellent written and spoken communication skills in Finnish and English.
  • Ability to support the preparation of clear professional communications and presentation materials.
  • Strong Microsoft 365 skills and curiosity to learn new digital tools.
  • The ability to work independently, use sound judgment and handle confidential information appropriately.
  • A collaborative, flexible and service-minded way of working.

Desired Qualifications

  • Experience in an international organization.
  • Experience in internal communications.
  • Experience in event and project coordination.

Benefits

  • A versatile and meaningful position at the heart of the Load & Haul division.
  • Your work will directly support effective leadership and the smooth coordination of important division activities.
  • A visible role in enabling well-structured daily operations, leadership routines and events that bring people together across the organization.
  • Broad insight into how a global business operates in practice.
  • Opportunity to strengthen your professional network across functions and locations.
  • Continue to develop your expertise in executive support, coordination and professional communication in a collaborative international environment.
  • An inclusive culture where people can be themselves, grow professionally and contribute to our shared success.
#administration#executive support#coordination#communication#event planning#travel arrangements#microsoft office
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Company

Sandvik

Job Posted

1 week ago

Expires

in 1 week

Employment Type

Full Time

WorkMode

On Site

Experience Level

Mid-Senior

Locations

Turku, Finland

Applicants

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