The Job

Executive Assistant & Project Coordinator

Logistics, Sales & Operations · HR & Admin · Office Administration · Project Management

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In short

ASSA ABLOY Entrance Systems is seeking an Executive Assistant & Project Coordinator to provide high-level support to the SVP & Head of BSI Europe, coordinate strategic initiatives, and manage project governance across the region. This remote role requires strong organizational, communication, and Microsoft Office skills, with at least 5-10 years of relevant experience.

Responsibilities

  • Manage calendar, travel, meetings, and priorities for the SVP & Head of BSI Europe.
  • Prepare presentations, reports, dashboards, and executive communication materials.
  • Coordinate leadership events, workshops, and offsites.
  • Coordinate BSI Europe Leadership Team meetings, agendas, minutes, and action tracking.
  • Coordinate the annual Leadership Team operating rhythm and meeting cadence.
  • Support strategy sessions and business reviews for the Leadership Team.
  • Coordinate strategic and cross-functional projects across BSI Europe.
  • Maintain project plans, trackers, milestones, and status reporting.
  • Monitor project risks, dependencies, and deliverables.
  • Support annual planning, strategic planning, and business review processes.
  • Develop and maintain governance dashboards and reporting tools.
  • Facilitate collaboration between functions, teams, and stakeholders across the region.

Requirements

  • Bachelor’s degree in business administration, Project Management, Communications, or related field.
  • Fluent English (written and spoken).
  • Advanced Microsoft Office skills (PowerPoint, Excel, Outlook, Teams, SharePoint).
  • Proven ability to handle confidential and sensitive information with discretion and professionalism.
  • 5–10 years of experience supporting senior executives and leadership teams.
  • Experience coordinating projects and cross-functional initiatives.
  • Experience working within international matrix organizations.
  • Experience supporting governance processes, business reviews and executive reporting.
  • Minimum 5 years of experience supporting senior leaders and coordinating projects in an international matrix organization.

Desired Qualifications

  • Additional European language is an advantage.
  • Experience with reporting tools and project management systems is an advantage.
  • Experience from a project management, PMO support or business operations environment is considered an advantage.

Benefits

  • Empowerment to build career around aspirations and ambitions.
  • Support with regular feedback, training, and development opportunities.
  • Opportunity to think broadly about where to make the most impact.
  • Encouragement to grow role locally, regionally, or internationally.
  • Diverse, inclusive teams with valued different perspectives and experiences.
#executive support#project coordination#PMO#governance#stakeholder management#business operations
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Company

ASSA ABLOY Group

Job Posted

4 days ago

Expires

in 1 week

Employment Type

Full Time

WorkMode

Remote

Experience Level

Associate

Locations

South Yorkshire, United Kingdom

Qualification

Bachelor

Applicants

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